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Considering co-location

Benefits of co-location and how it works.

A co-location is when more than one agency shares the tenancy of a building. This is different to co-tenancy, where different agencies are based in one building, but each manage their own tenancy and lease with the landlord.

Co-location benefits

Co-location has many benefits including:

optimising agencies' property footprint
reducing property-related costs
minimising duplication of major facilities, like reception areas, meeting rooms and information and communications technology (ICT) infrastructure
contributing to more equitable workplace experience – with smaller agencies able to provide higher quality environments for their kaimahi (staff).

Assessing whether co-location is right for your agency

To work out whether a co-location is right for your agency, your starting point should be your agency’s property plan. The plan should outline how your intentions for your property portfolio and workplace support your organisation's objectives, including identifying potential for co-location opportunities.

Property planning

Consider:

whether co-location could improve how your organisation works and delivers services
who you need to be close to
location factors
security requirements
quality and performance of your current office space
lease renewal lead times.

Finding potential co-location partners

When considering a co-location with other agencies, think about whether they might be a good fit in the following areas.

Strategic: Similar sector, topics, customers, or service approach.
Cultural: Similar workplace style, values, and leadership.
Operational: compatible tech/security, similar facility needs, aligned policies, matching property timelines/locations

We can help agencies assess their suitability for co-location and guide them step by step through the process.

Setting up a co-location

Funding a co-location